Editing Time Entries

You can add time entries for any day (including previous days) and modify or delete previous time entries using the Edit Time Entries window. To access the window click the

button on the toolbar or select Edit Time Entries from the Tools menu.

Time entries record a specific task performed in a given period of time by a specific user. They have the following details:

Item	Description
Category	This defines what task was performed by dividing time entries into a hierarchical category such as by client, project, task, system or any user-defined type.
User	The user that performed the task. This is only visible to users that have access to view time entries from other users.
Start Date and Time	When the task started.
End Date and Time	When the task finished.
Duration	The actual duration of the task (difference between the start and end date and time).
Rounded Duration	The automatically or manually rounded duration. A manually rounded duration overrides an automatically rounded duration and a manually rounded duration of zero effectively "cancels out" the duration and charge amount of a time entry. This is only visible if the manual or automatic duration rounding options are enabled.
Percent Complete	A user-entered record of progress for the selected category. When this is modified the percent complete status of the selected category is also modified.
Tags	User-defined tags allow additional categorization or grouping of time entries.
Notes	Free-form notes allow users to detail the work performed or record information related to the task. Notes can be displayed in detail reports.

The Duration and Rounded Duration are formatted according to the configured Duration Display Format.

The Daily view provides quick access to the time entries on a specific date. The Daily view looks like this:

All time entries for the selected category and date are displayed in the time grid in the lower right section of the window. The total duration and total charge amount (based on the charge hourly rate for the category for the time entry) for the time entries on selected date are displayed below the time entry list.

As an alternative to the Daily view you can search for time entries using several criteria. Once the search criteria are selected click the Search button or press the F5 key to display the search results. If you change the search criteria you will need to perform the search again to display the results matching the new criteria.

Select a specific category or group category from the category tree. Only time entries from the selected category and its sub categories will be included in the search results. This allows you to find time entries for a particular customer or project for example. To include time entries for all categories select the top-level ALL category.

Only time entries falling between the selected start and end date are included in the report. You can enter the dates manually, select them from the start and end date calendars, or choose a pre-set date period.

Any pre-set date period with the term Last refers to a period of time up to the current date, for example Last 7 days.

Any pre-set date period with the term This refers to that current period of time, for example This Week.

Any pre-set date period with the term Previous refers to a period of time prior to the current period, for example Previous Week.

Periods include today, yesterday, 7 days, week, month, 3 months, 6 months, year and all dates.

Only include time entries matching specific user defined tags. Enter these as comma separated values or click the tag selection button to select from previously used time entry tags.

Only include time entries for categories matching specific user defined tags. Enter these as comma separated values or click the tag selection button to select from previously used category tags.

When this option is checked time entries are displayed for the selected category and all sub categories. When this option is not checked only time entries for the selected Group category are displayed.

By default only the name of the actual category that the time entry was recorded for is shown in the time entry list. When this option is checked the full Group category name hierarchy is displayed.