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A user can be created by the system administrator or other authorized users and assigned access to certain actions. Complete Time Tracking Pro has default settings for security actions for new users. All non-default security actions for a new user can be selected by the system administrator or authorized users if required. Default actions can also be disabled.
The user security actions can be changed at any time by the system administrator or other authorized user and will take effect at next log in for the selected user.
Default Security Actions
The following security actions are selected by default for a newly created user.
| • | Time Tracking - all except Record Time To Group Category |
| • | Configure Categories - all |
| • | Reports - Single-User Reports only |
| • | Program Options - non administrator functions only |
All other actions will not be selected by default but can be selected during the user configuration process or modified at a later date.
Description of Security Actions by Category
The following Actions can be enabled or disabled for a particular user by the system administrator or other authorized users:
Manager
| • | View Hourly Rate and Billing Amounts - Allows as user to see the hourly rate set for each category and the billing amounts recorded in the reports. |
| • | View recorded time from other users - Allows a user to have access to other users recorded time information. The user must also be assigned the appropriate view, add, modify, delete or report actions. |
For example: A user with View Recorded Time from Other Users access and View access for Edit Recorded Time will be able to view the recorded time for any user.
Time Tracking is the process which allows users to record time to categories. This can be done using the following actions:
| • | Automatic Time Recording |
General
| • | Record Time to Group Category - this will allow a user to select a Group category to record time to when a specific subcategory is not applicable. |
| • | View and Define Category Codes |
| • | Display and Set Hourly Rates |
Configure Categories allows a user to define categories to track their time to. This can be done using the following actions:
Edit Recorded Time allows a user to add, modify and delete recorded time using the Edit Recorded Time window. This can be done using the following actions:
Configure Users allows a user to add new users, modify or delete existing users and user security and passwords.
| • | View User Security Actions |
| • | Modify User Security Actions |
Reports allows a user to view, print, copy to the clipboard, and export to file recorded time and optionally billing amounts.
| • | Weekly Time Sheet Report |
| • | Summary By Date By Category Report |
| • | Summary By Date By User Report |
| • | Summary By Category Report |
| • | Summary By Category By Date Report |
| • | Summary by Category By User Report |
| • | Details by Category Report |
| • | Summary By User By Date Report |
| • | Summary By User By Category Report |
System
Important: For all Security Action Categories that have a View option, a user must be given access to view in order to have access to add, modify, delete or any other Security Action option in that category. However for Reports a user must have access to any one or more of Preview and Print, Data View or Export To File to access the Reports window.
See also:
Configuring User Security Actions
Selecting Users
Adding Users
Changing User Details and Passwords
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