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A user can be created by the system administrator or other authorized users and assigned access to certain actions. Complete Time Tracking Professional has default settings for security actions for new users. All non-default security actions for a new user can be selected by the system administrator or authorized users if required. Default actions can also be disabled.
The user security actions can be changed at any time by the system administrator or other authorized user and will take effect at next log in for the selected user.
Default Security Actions
The following security actions are selected by default for a newly created user.
| • | Time Tracking - all except Record Time To Group Category and Can Work Offline |
| • | Configure Categories - all |
| • | Reports - Single-user reports only |
All other actions will not be selected by default but can be selected when adding or modifying a user.
Description of Security Actions by Category
The following Actions can be enabled or disabled for each user:
Manager
| • | View Charge Rates - View the charge hourly rate set for each category or user and the billing amounts recorded in time entries and reports. |
| • | View Cost Rates - View the cost hourly rate set for each user and the cost amounts recorded in time entries and reports. |
| • | View Time Entries From Other Users - Allows a user to have access to time entries for other users. The user must also be assigned the appropriate view, add, modify, delete or report actions. |
For example: A user with View Time Entries from Other Users access and View access for Edit Time Entries will be able to view the time entries for any user.
Time Tracking is the process which allows users to record time to categories. This can be done using the following actions:
| • | Automatic Time Tracking - Use the timer on the main window to start/stop time entry recording. |
| • | Manual Time Tracking - Add time entries on the main window by entering the start and end times manually. |
| • | Record Time to Group Category - this will allow a user to select a Group category to add time entries to when a specific subcategory is not applicable. |
| • | Modify Automatic Time Entry Start Time - Change the start time for the current time entry being recorded using the timer on the main window. |
Configure Categories allows a user to define categories to track their time to. This can be done using the following actions:
Edit Time Entries allows a user to add, modify and delete recorded time using the Edit Time Entries window. This can be done using the following actions:
| • | Edit Locked Time Entries |
Configure Users allows a user to add new users, modify or delete existing users and user security and passwords.
| • | View User Security Actions |
| • | Modify User Security Actions |
Reports allows a user to view, print, copy to the clipboard, and export to file time entries and optionally billing amounts.
| • | Summary By Date By Category Report |
| • | Summary By Date By User Report |
| • | Summary By Category Report |
| • | Summary By Category By Date Report |
| • | Summary by Category By User Report |
| • | Summary by Category Tag Report |
| • | Summary By User By Date Report |
| • | Summary By User By Category Report |
| • | Summary By User Tag Report |
| • | Summary By Time Entry Tag Report |
| • | Details by Category Report |
| • | Details by Category Tag Report |
| • | Details by User Tag Report |
| • | Details by Time Entry Tag Report |
System
| • | Can Override "Maintain Database Connection" Option - Allows user to change the system default for maintaining connections to the database. |
| • | Server Status - The state of the database server can be viewed and changed when the user is logged on to the server computer. |
| • | Run Database Scripts - This allows the user to run diagnostic and maintenance database scripts when directed by Complete Time Tracking support staff. |
Important: For all Security Action Categories that have a View option, a user must be given access to view in order to have access to add, modify, delete or any other Security Action option in that category. However for Reports a user must have access to any one or more of Preview and Print, Data View or Export To File to access the Reports window.
See also:
Configuring User Security Actions
Selecting Users
Adding Users
Changing User Details and Passwords
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